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Live Graphic Recording on Conference Screen
Portrait of Julia Bakay, Keynote Artist, Graphic Recorder, Facilitator

Virtual Graphic Recording

by Julia Bakay

Welcome to this guide on remote ways of Graphic Recording your Event

Explore these online solutions to illustrating conferences, workshops and meetings

Julia Bakay, Virtual Graphic Recording Artist

What is Virtual Graphic Recording?

Virtual Graphic Recording means that the artist joins your online, hybrid, or in-person event remotely and illustrates the key ideas in real time.

To learn more about Graphic Recording in general, please visit the Graphic Recording page

Why choose Remote Graphic Recording?

Online Visual Minuting is the obvious option when it comes to virtual events, but what if you have an in-person conference?

Well, let's look at some benefits of Virtual Graphic Recording...

Cost-Effectiveness
of Virtual Graphic Recording

Reduced Travel and Material Costs with online Graphic Recording

Same High-Quality Service at a Lower Price

Remote Graphic Recording Example
Online Graphic Recording Example

Environmental Benefits
of Virtual Graphic Recording

Graphic Recording online is perfect for Sustainable Events

It's ECO friendly for the lack of travel and material needs

Digital Visual Minutes

Subtlety and Sensitivity
in Virtual Graphic Recording

Ideal for small team meetings, leadership training workshops, and private or sensitive conversations

Some events simply don't benefit from having an extra person in the room! 

Inclusivity Through Virtual Graphic Recording

At Hybrid Events, Graphic Recording offers an Equal Experience for Both In-Person and Online Attendees

Virtual Graphic Recording Example

Global Reach with Virtual Graphic Recording

Work with a Graphic Recording Artist from Around the World 

Remote Graphic Recording
Live Graphic Recording on Conference Screen

What's included in Online Graphic Recording?

You get exactly the same service and quality for lower prices when it comes to Remote Graphic Recording!

Pre-event planning call

To align on event goals, logistics, visual style, what success looks like

Branded visual template

Customized to your brand colors and preferred style, with sample layouts shared in advance

AV testing and technical rehearsal

Ensures smooth setup for virtual or hybrid events

Live Visual Minuting

Real-time illustration during your event, capturing key ideas and moments as they happen

Screen sharing options

We can share the visual live during the event, during breaks, or as a wrap-up at the end

One round of edits

Included to ensure you're fully happy with every detail of the final visuals

Final artwork delivery

You'll receive polished graphics in multiple sizes and formats (ideal for printing, social media, or slide decks) — typically within 24 hours

Optional follow-up call

To reflect on your experience and share valuable feedback

Graphic Recording Remotely:

Ideal for Virtual, Hybrid & In-Person Events

Zoom Graphic Recording

Online Graphic Recording
at Virtual Events

When it comes to online meetings, workshops, summits or webinars, remote graphic recording is quite straightforward!

Hybrid Graphic Recording

Remote Graphic Recording
at Hybrid Events

Hybrid events are also easy to graphic record remotely, as you've already set up quality virtual streaming. I join the event remotely, just like other attendees, and share my screen on the virtual platform.

You can then connect my screen to in-room displays, such as a projector and canvas setup in the conference room, or a widescreen TV in the meeting room!

Remote Graphic Recording Artist during Event

Online Graphic Recording
for In-person Conferences

This may sound surprising at first, but remote graphic recording is quite easy to set up for in-person events.

Your graphic recorder can join your remotely and share their screen real-time!

Case Studies of Successful Virtual Graphic Recording

Examples of Graphic Recording Events Remotely

Impact for Clients using Remote Graphic Recording

Improved Engagement, Retention, and Communication thanks to Graphic Recording

Kennametal Logo - Remote Graphic Recording Client

"I wanted to take a moment to personally thank you for your creativity and artistic excellence during Kaizen Week. The visuals you created for the event were outstanding and truly elevated everything. Your work made a significant impact, and we are incredibly grateful for your talent and dedication."

NHS Logo - Remote Graphic Recording Client

"Your presence and your artwork added a unique and inspiring dimension to the event, capturing the essence of the day in a truly remarkable way. The feedback we have received from conference attendees has been overwhelmingly positive. Thank you for sharing your talents with us and for helping to make our conference a memorable and impactful event.”

IWA Logo - Virtual Graphic Recording Client

"Not only did her work captivate the audience, but it also effectively conveyed the essence of the information presented. Julia's professionalism and collaborative approach made the entire experience seamless and enjoyable. Her unique blend of creativity and reliability makes her an invaluable asset to an event like ours."

Colorado State University Logo - Remote Graphic Recording Client
George Washington University Logo - Remote Graphic Recording Client
IWMI Logo - Remote Graphic Recording Client
ID Nuclear Logo - Remote Graphic Recording Client
National Institute of Health - Remote Graphic Recording Client
American Public Health Association Virtual Graphic Recording Client
Scottish Power - Remote Graphic Recording Client

Are you ready to get started?

Speak to your Graphic Recording Artist

Types of Virtual Graphic Recording

Live Graphic Recording for a quick Online Meeting

Visual Recording for Virtual Summits, Webinars, or Panels

Remote Graphic Recording of a Conference or Workshop

we can approach these session by session, or combine multiple sessions onto one canvas!

Real-time Visual Summary of a Conference Day Remotely

by joining remotely, or creating it pre-event or post-event

Post-event Visual Recaps

Sometimes we create these Visual Notes based on Recordings!

Live Graphic Recording Remotely

The Miracle of Technology

As long as you have internet,
I can tune in ONLINE, draw, and share my canvas real-time!

How much does
Remote Graphic Recording cost?

Rates for Virtual Graphic Recording are significantly lower

Depending on where you are in the world, Graphic Recording rates can very between £690–£5000, $870–$6350, C$1100–C$9150, €800–€6000

Why such a great range?

I've written an article on
Graphic Recording Rates and Fees
if you'd like to learn more!

The good news is...

When it comes to 
Graphic Recording Online, pricing is more flexible

...,as it can be tailored to your event's needs and scale

How so?

Digital Graphic Recording Artist
Graphic Recording Prices

What You Save with Remote Graphic Recording

✈️ Skip all Travel Fees and Expenses

No need to cover airfare, mileage, or accommodation.
 

Save Time

More valuable hours spent focusing on your event, rather than travel and setup.
 

⚙️ Preserve Creative Energy

No coordinating flights, hotels, or on-site logistics.
 

📅 No need for Full-Day Bookings

Only pay for actual session time, no need to block-out entire days - let alone extra ones for travel!

and reach out to see what's possible, tailored to your event!

Live Graphic Recording on Tablet

Best Ways to Share and Stream Virtual Graphic Recording

...to online, hybrid and in-person events

Virtual Graphic Recording always happens via Zoom, Teams, or another Online Meeting Platform

What do we need for
Virtual Graphic Recording?

Audibility
during Virtual Graphic Recording

For Virtual Graphic Recording to work, you may need to speak into the microphones, or set up an owl in the room!

Visibility
during Virtual Graphic Recording

Keep the camera of the computer pointed towards the speaker or the audience, whichever is most important

The best ways to display Graphic Recording created Online

Let's see what it will look like on your end!

Screen-sharing the Graphic Recording

see it streamed directly to your monitor

Screen sharing Graphic Recording Online
Hybrid Graphic Recording on TV

Graphic Recording displayed on TVs in the room

with the artist still joining remotely

Graphic Recording Projected onto the Main Event Screen in the Conference Room

Live Graphic Recording on Big Screen

3 Impactful Ways to
Reveal Graphic Recording at your Event

Real-time Graphic Recording

Sharing the Graphic Recording real-time, hroughout the event - there are creative ways to do it

Live Graphic Recording at Workshop

Share the Visual Notes during the breaks for attendees to see how it evolves

Keep it under wraps until the end of the event for a memorable grand reveal!

The best tools for sharing Graphic Recording 
online in real-time

Graphic Recording Online Meeting

If you'd like to learn more about each of these streaming options, read on!

STREAMING GRAPHIC RECORDING via CABLES

Cables and an HDMI Capture Card even allows us to share the graphic through my camera window

ZOOM AIRPLAY SCREEN MIRRORING of the GRAPHIC NOTES

A simple, reliable way to watch the drawing unfold in real time — it's just like sharing your screen in Zoom

AIRSERVER for SCREEN SHARING

Airserver is a reliable tool for virtual graphic recorders

STREAMING my drawing hand FROM ABOVE

Seeing the artist’s hand brings a human element to the recording

SHARING the GRAPHICS via GOOGLE DRIVE

Even with spotty Wi-Fi, you can still share a high-quality version of your graphic recording when you choose

Ways to share the Visual Records after the event

Remote Graphic Recording
Frequently Asked Questions (FAQs)

Ready to elevate your event with
Virtual Graphic Recording?

If you think you have the setup for online graphic recording - or are open to exploring it - get in touch, and we’ll figure it out together.

Book a Free Consultation for Graphic Recording

Book a quick Discovery Call Today!

In this call we'll discuss your event to explore the best approach and pricing for your needs

Request a Quote for Graphic Recording

Let's get started!

Send me some event details and I'll share our options

Julia Bakay Live Visual Minuter

Meet Julia Bakay,
Remote
Graphic Recording Specialist

Julia Bakay, Keynote Artist and Visual Strategist, is a classically trained artist with a background in Education and Systems Thinking.

This rare combination of skills has enabled her to support hundreds of organizations across a wide range of sectors through creative visual strategy and impactful live illustration

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