

Virtual Graphic Recording
by Julia Bakay
Welcome to this guide on remote ways of Graphic Recording your Event
Explore these online solutions to illustrating conferences, workshops and meetings

What is Virtual Graphic Recording?
Virtual Graphic Recording means that the artist joins your online, hybrid, or in-person event remotely and illustrates the key ideas in real time.
To learn more about Graphic Recording in general, please visit the Graphic Recording page
Why choose Remote Graphic Recording?
Online Visual Minuting is the obvious option when it comes to virtual events, but what if you have an in-person conference?
Well, let's look at some benefits of Virtual Graphic Recording...

Environmental Benefits
of Virtual Graphic Recording
Graphic Recording online is perfect for Sustainable Events
It's ECO friendly for the lack of travel and material needs

Subtlety and Sensitivity
in Virtual Graphic Recording
Ideal for small team meetings, leadership training workshops, and private or sensitive conversations
Some events simply don't benefit from having an extra person in the room!
Inclusivity Through Virtual Graphic Recording
At Hybrid Events, Graphic Recording offers an Equal Experience for Both In-Person and Online Attendees

Global Reach with Virtual Graphic Recording
Work with a Graphic Recording Artist from Around the World


What's included in Online Graphic Recording?
You get exactly the same service and quality for lower prices when it comes to Remote Graphic Recording!
Pre-event planning call
To align on event goals, logistics, visual style, what success looks like
Branded visual template
Customized to your brand colors and preferred style, with sample layouts shared in advance
AV testing and technical rehearsal
Ensures smooth setup for virtual or hybrid events
Live Visual Minuting
Real-time illustration during your event, capturing key ideas and moments as they happen
Screen sharing options
We can share the visual live during the event, during breaks, or as a wrap-up at the end
One round of edits
Included to ensure you're fully happy with every detail of the final visuals
Final artwork delivery
You'll receive polished graphics in multiple sizes and formats (ideal for printing, social media, or slide decks) — typically within 24 hours
Optional follow-up call
To reflect on your experience and share valuable feedback
Graphic Recording Remotely:
Ideal for Virtual, Hybrid & In-Person Events

Remote Graphic Recording
at Hybrid Events
Hybrid events are also easy to graphic record remotely, as you've already set up quality virtual streaming. I join the event remotely, just like other attendees, and share my screen on the virtual platform.
You can then connect my screen to in-room displays, such as a projector and canvas setup in the conference room, or a widescreen TV in the meeting room!
Case Studies of Successful Virtual Graphic Recording
Examples of Graphic Recording Events Remotely
Impact for Clients using Remote Graphic Recording
Improved Engagement, Retention, and Communication thanks to Graphic Recording

"I wanted to take a moment to personally thank you for your creativity and artistic excellence during Kaizen Week. The visuals you created for the event were outstanding and truly elevated everything. Your work made a significant impact, and we are incredibly grateful for your talent and dedication."

"Your presence and your artwork added a unique and inspiring dimension to the event, capturing the essence of the day in a truly remarkable way. The feedback we have received from conference attendees has been overwhelmingly positive. Thank you for sharing your talents with us and for helping to make our conference a memorable and impactful event.”

"Not only did her work captivate the audience, but it also effectively conveyed the essence of the information presented. Julia's professionalism and collaborative approach made the entire experience seamless and enjoyable. Her unique blend of creativity and reliability makes her an invaluable asset to an event like ours."







Types of Virtual Graphic Recording
Live Graphic Recording for a quick Online Meeting
Visual Recording for Virtual Summits, Webinars, or Panels
Remote Graphic Recording of a Conference or Workshop
we can approach these session by session, or combine multiple sessions onto one canvas!
Post-event Visual Recaps
Sometimes we create these Visual Notes based on Recordings!

The Miracle of Technology
As long as you have internet,
I can tune in ONLINE, draw, and share my canvas real-time!
How much does
Remote Graphic Recording cost?
Rates for Virtual Graphic Recording are significantly lower
Depending on where you are in the world, Graphic Recording rates can very between £690–£5000, $870–$6350, C$1100–C$9150, €800–€6000
Why such a great range?
I've written an article on
Graphic Recording Rates and Fees
if you'd like to learn more!
The good news is...
When it comes to
Graphic Recording Online, pricing is more flexible
...,as it can be tailored to your event's needs and scale
How so?


What You Save with Remote Graphic Recording
✈️ Skip all Travel Fees and Expenses
No need to cover airfare, mileage, or accommodation.
⏳ Save Time
More valuable hours spent focusing on your event, rather than travel and setup.
⚙️ Preserve Creative Energy
No coordinating flights, hotels, or on-site logistics.
📅 No need for Full-Day Bookings
Only pay for actual session time, no need to block-out entire days - let alone extra ones for travel!
Feel free to explore my
Standard Rates for Virtual Graphic Recording
and reach out to see what's possible, tailored to your event!

Best Ways to Share and Stream Virtual Graphic Recording
...to online, hybrid and in-person events
Virtual Graphic Recording always happens via Zoom, Teams, or another Online Meeting Platform
What do we need for
Virtual Graphic Recording?
Audibility
during Virtual Graphic Recording
For Virtual Graphic Recording to work, you may need to speak into the microphones, or set up an owl in the room!
Visibility
during Virtual Graphic Recording
Keep the camera of the computer pointed towards the speaker or the audience, whichever is most important
The best ways to display Graphic Recording created Online
Let's see what it will look like on your end!
Screen-sharing the Graphic Recording
see it streamed directly to your monitor


Graphic Recording displayed on TVs in the room
with the artist still joining remotely
Graphic Recording Projected onto the Main Event Screen in the Conference Room

3 Impactful Ways to
Reveal Graphic Recording at your Event

Sharing the Graphic Recording real-time, hroughout the event - there are creative ways to do it

Share the Visual Notes during the breaks for attendees to see how it evolves
Keep it under wraps until the end of the event for a memorable grand reveal!
The best tools for sharing Graphic Recording
online in real-time

If you'd like to learn more about each of these streaming options, read on!
STREAMING GRAPHIC RECORDING via CABLES
Cables and an HDMI Capture Card even allows us to share the graphic through my camera window
ZOOM AIRPLAY SCREEN MIRRORING of the GRAPHIC NOTES
A simple, reliable way to watch the drawing unfold in real time — it's just like sharing your screen in Zoom
AIRSERVER for SCREEN SHARING
Airserver is a reliable tool for virtual graphic recorders
STREAMING my drawing hand FROM ABOVE
Seeing the artist’s hand brings a human element to the recording
SHARING the GRAPHICS via GOOGLE DRIVE
Even with spotty Wi-Fi, you can still share a high-quality version of your graphic recording when you choose
Ways to share the Visual Records after the event
-
Sharing the Graphic Recording in follow-up emails and newsletters
-
Posting the Graphic Recording Social Media
-
Print the Graphic Recording for the office wall
-
Print and send the Graphics out as gifts
-
Use the Graphic Records to kick off following events and meetings
Remote Graphic Recording
Frequently Asked Questions (FAQs)
Ready to elevate your event with
Virtual Graphic Recording?
If you think you have the setup for online graphic recording - or are open to exploring it - get in touch, and we’ll figure it out together.
Book a Free Consultation for Graphic Recording
Book a quick Discovery Call Today!
In this call we'll discuss your event to explore the best approach and pricing for your needs
Request a Quote for Graphic Recording
Let's get started!
Send me some event details and I'll share our options

Meet Julia Bakay,
Remote
Graphic Recording Specialist
Julia Bakay, Keynote Artist and Visual Strategist, is a classically trained artist with a background in Education and Systems Thinking.
This rare combination of skills has enabled her to support hundreds of organizations across a wide range of sectors through creative visual strategy and impactful live illustration